Reports

Department of Veterans Affairs OIG

Inadequate Resident Supervision and Documentation of an Ophthalmology Procedure at the Oklahoma City VA Health Care System in Oklahoma

The VA Office of Inspector General (OIG) conducted an inspection in response to allegations related to ophthalmology resident supervision and quality of care by an attending ophthalmologist (subject ophthalmologist) at the Oklahoma City VA Health Care System in Oklahoma.The OIG substantiated that the subject ophthalmologist failed to provide adequate resident supervision and entered inaccurate documentation related to supervision for a single patient case. The ophthalmology residents were unable to reach the subject ophthalmologist when the patient experienced a complication during an eye...

Full Details: Oversight.gov Report Page

Inspection / Evaluation | 5/18/2021

National Science Foundation OIG

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – State University of New York at Stony Brook

Full Details: Oversight.gov Report Page

Audit | 5/18/2021

Finding1Rec.1 - Closed

Direct Stony Brook to provide documentation supporting that it has repaid or otherwise credited the $20,530 of questioned Award Cash Management $ervice drawdowns associated with unspent funds.

Finding1Rec.2 - Closed

Direct Stony Brook to update its administrative and management processes and internal control procedures surrounding the Award Cash Management $ervice for awards with expiring appropriations. Updated processes could include validating that Stony Brook only draws down funding based on immediate cash needs and/or adequately documents that any Award Cash Management $ervice draws in excess of its actual expenses support immediate cash needs.

Finding2Rec.1 - Closed

Direct Stony Brook to provide documentation supporting that it has repaid or otherwise credited the $6,913 in questioned travel costs for which it has agreed to reimburse NSF.

Finding2Rec.2 - Closed

Direct Stony Brook to provide additional guidance to ensure personnel reimburse NSF timely for cash drawn down for unused travel advances.

Finding3Rec.1 - Closed

Direct Stony Brook to provide documentation supporting that it has repaid or otherwise credited the $3,898 in questioned travel costs for which it has agreed to reimburse NSF.

Finding3Rec.2 - Closed

Direct Stony Brook to strengthen its monitoring procedures and internal controls surrounding the allocation of travel expenses to sponsored projects. Processes could include reviewing and assessing the allocation of all travel expenses charged to NSF awards.

Finding4Rec.1 - Closed

Direct Stony Brook to separately track its on-campus and off-campus activities so that it can appropriately apply the approved on-campus and off-campus indirect cost rates.

Finding4Rec.2 - Closed

Direct Stony Brook to update its current budget proposal process to eliminate the use of blended indirect cost rates.

Finding5Rec.1 - Closed

Direct Stony Brook to update its current award set-up practices to require that, when setting up accounts established for NSF awards, personnel ensure that the accounts apply indirect costs using the rates that were established in the Negotiated Indirect Cost Rate Agreement in effect as of the date of the NSF grant award, rather than using the rates included within the original grant proposal.

Finding5Rec.2 - Closed

Direct Stony Brook to update its current award set-up practices to remove the establishment of indirect cost budget caps.

Department of the Treasury OIG

American Rescue Plan- Application of Lessons Learned From the Coronavirus Relief Fund

Full Details: Oversight.gov Report Page

Other | 5/17/2021

1-1 - Closed

Treasury management should finalize guidance concurrent with funds distribution in order to facilitate efficient administration of programs and minimize recipient confusion and misuse of funds.

2-1 - Closed

Treasury management should document its analysis of the applicability of grant requirements under 2 Code of Federal Regulations (2 CFR) for each American Rescue Plan Act (ARP) program in its implementation plan as required by Office of Management and Budget Memorandum M-21-20 (OMB M-21-20).

2-2 - Closed

Treasury management should apply the requirements of 2 Code of Federal Regulations (CFR) to Federal financial assistance funded through the American Rescue Plan Act (ARP) to the maximum extent authorized by law.

2-3 - Closed

Treasury management should require signed agreements documenting standard terms and conditions before disbursing American Rescue Plan Act (ARP) funds to recipients.

3-1 - Closed

Treasury management should conduct and document an information technology (IT) investment analysis as required by the Office of Management and Budget's (OMB) Memorandum M-21-20, and Circulars A-130 and A-11 before making the decision to implement the grants Quality Service Management Offices (QSMO) system, GrantSolutions, Salesforce, or another solution for the execution of American Rescue Plan Act (ARP) programs.

4-1 - Closed

Treasury management should develop performance metrics to measure the effectiveness of American Rescue Plan Act (ARP) program funding in assisting with pandemic relief goals.

4-2 - Closed

Treasury management should include recipient reporting requirements in written agreements to facilitate this process and ensure that needed information is collected quarterly.

National Science Foundation OIG

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of New Mexico

Full Details: Oversight.gov Report Page

Audit | 5/13/2021

Finding1Rec.1 - Closed

Resolve the $17,269 in questioned unreasonable per diem, airfare, and ground transportation costs for which UNM has not agreed to reimburse NSF and direct UNM to repay or otherwise remove the sustained questioned costs from its NSF awards.

Finding1Rec.2 - Closed

Direct UNM to strengthen its administrative and management procedures for reviewing travel expenses incurred on sponsored projects. Updated procedures could include periodic training for Principal Investigators to ensure they understand when NSF Grant Officer approval should be requested and how to appropriately document that only reasonable costs were charged to NSF awards.

Finding1Rec.3 - Closed

Direct UNM to strengthen its policies and procedures regarding the reasonableness of per diem expenses incurred when employees are temporarily relocated for a period longer than 30 days.

Finding2Rec.1 - Closed

Resolve the $3,613 in questioned tuition costs for which UNM has not agreed to reimburse NSF and direct UNM to repay or otherwise remove the sustained questioned costs from its NSF awards.

Finding2Rec.2 - Closed

Direct UNM to provide documentation supporting that it has repaid or otherwise credited the $83 of questioned travel costs for which it has agreed to reimburse NSF.

Finding2Rec.3 - Closed

Direct UNM to strengthen its controls surrounding the approval of expense reimbursements to ensure approvers appropriately verify that travelers are reimbursed at the appropriate U.S. General Services Administration per diem rate(s).

Finding2Rec.4 - Closed

Direct UNM to strengthen its policies and procedures surrounding the use of participant support cost funding to cover tuition remission expenses. Specifically, UNM should update its current tuition remission policies and procedures to ensure that it does not use participant support costs to cover costs associated with credit hours that do not benefit student participants.

Finding3Rec.1 - Closed

Direct UNM to update its award set-up practices to require that, when setting up accounts established for NSF awards, personnel ensure that the accounts apply indirect costs using the rates that were established in the Negotiated Indirect Cost Rate Agreement in effect as of the date of the NSF grant award, rather than using the rates included within the original grant proposal.

Finding3Rec.2 - Closed

Direct UNM to require subawardees to apply indirect costs using the rates that were established in the Negotiated Indirect Cost Rate Agreement in effect as of the date of the subaward agreement, rather than using the rates included within the subaward budget and proposal.

Small Business Administration OIG

SBA’s Handling of Identity Theft in the COVID-19 Economic Injury Disaster Loan Program

The Office of Inspector General (OIG) is issuing this Evaluation report to notify Small Business Administration (SBA) officials of significant matters regarding its handling of complaints of identity theft in the Coronavirus Disease 2019 (COVID-19) Economic Injury Disaster Loan (EIDL) program.We recommend the Administrator to direct the Associate Administrator for the Office of Disaster Assistance, the Chief Financial Officer for the Office of Performance Management and Chief Financial Officer, and the Associate Administrator for the Office of Capital Access to:1. Develop a process to maintain...

Full Details: Oversight.gov Report Page

Inspection / Evaluation | 5/06/2021

Department of Homeland Security OIG

Violations of Detention Standards at Pulaski County Jail

During our unannounced inspection of Pulaski County Jail, we identified violations of U.S. Immigration and Customs Enforcement (ICE) detention standards that threatened the health, safety, and rights of detainees. In addressing COVID-19, Pulaski did not consistently enforce precautions including use of facial coverings and social distancing, which may have contributed to repeated COVID-19 transmissions at the facility. Pulaski did not meet standards for classification, medical care, segregation, or detainee communication. We found that the facility was not providing a color-coded visual...

Full Details: Oversight.gov Report Page

Inspection / Evaluation | 5/03/2021

Department of Defense OIG

Audit of the U.S. Army Corps of Engineers Use of Undefinitized Contract Actions for the Conversion of Alternate Care Sites in Response to the Coronavirus Disease–2019 Pandemic

Full Details: Oversight.gov Report Page

Audit | 4/07/2021

Department of Defense OIG

Audit of the Impact of Coronavirus Disease–2019 on Basic Training

Full Details: Oversight.gov Report Page

Audit | 3/31/2021

D-2021-0069-D000RL-0001-0001.1 - Closed

Rec. 1: The DoD OIG recommended that the Commanders of the U.S. Army Training and Doctrine Command; Marine Corps Training and Education Command; Naval Education and Training Command; Naval Service Training Command; and Air Education and Training Command develop procedures to ensure compliance with the implementation of COVID-19 guidance at basic training centers.

D-2021-0069-D000RL-0001-0001.2 - Closed

D-2021-0069-D000RL-0001-0001.3 - Closed

D-2021-0069-D000RL-0001-0001.4 - Closed

D-2021-0069-D000RL-0001-0002.1 - Closed

Rec. 2: The DoD OIG recommended that the Commanders of Marine Corps Training and Education Command and Air Education and Training Command develop procedures to ensure compliance with screening and testing of recruits and training personnel, including procedures for timely testing and delivery of results.

D-2021-0069-D000RL-0001-0002.2 - Closed

D-2021-0069-D000RL-0001-0003 - Closed

Rec. 3: The DoD OIG recommended that the U.S. Army Training and Doctrine Command develop procedures to ensure compliance with the use of personal protective equipment necessary for basic training, including defining social distancing requirements with additional emphasis on the use of masks for indoor and outdoor environments.

D-2021-0069-D000RL-0001-0004.1 - Closed

Rec. 4: The DoD OIG recommended that the Commanders of the Marine Corps Training and Education Command; Naval Education and Training Command; Naval Service Training Command; and Air Education and Training Command develop procedures to ensure compliance with the use of cleaning supplies necessary for basic training.

D-2021-0069-D000RL-0001-0004.2 - Closed

D-2021-0069-D000RL-0001-0004.3 - Closed

D-2021-0069-D000RL-0001-0005.1 - Closed

Rec. 5: The DoD OIG recommended that the Commanders of the Naval Education and Training Command; Naval Service Training Command; and Air Education and Training Command assess manpower requirements for training personnel to ensure compliance with COVID-19 procedures required by DoD guidance and take appropriate action based on that assessment.

D-2021-0069-D000RL-0001-0005.2 - Closed

National Science Foundation OIG

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of Alaska Fairbanks

Full Details: Oversight.gov Report Page

Audit | 3/31/2021

Finding1Rec.1 - Closed

Direct UAF to provide documentation supporting that it has repaid or otherwise credited the $14,964 of questioned Award Cash Management $ervice drawdowns associated with unreturned credits.

Finding1Rec.2 - Closed

Direct UAF to provide additional training to the individual(s) responsible for making draws within NSF’s Award Cash Management $ervice system to ensure that UAF appropriately incorporates credits when calculating the total amount to draw down from, or return to, NSF.

Finding2Rec.1 - Closed

Direct UAF to provide documentation supporting that it has repaid or otherwise credited the $10,704 of questioned indirect costs for which it has agreed to reimburse NSF.

Finding2Rec.2 - Closed

Direct UAF to strengthen its administrative and management processes and training procedures for ensuring that it appropriately applies indirect costs to costs charged to Federal awards. Updated processes could include: a. Requiring an annual review of sponsored award accounts that UAF established to track participant support costs to ensure that the accounts do not apply indirect costs. b. Requiring that personnel manually review purchase card transactions that exceed $5,000 to evaluate whether UAF should account for the purchase(s) as equipment.

Finding3Rec.1 - Closed

Direct UAF to provide documentation supporting that it has repaid or otherwise credited the $2,938 of questioned travel and other direct costs for which it has agreed to reimburse NSF.

Finding3Rec.2 - Closed

Direct UAF to strengthen its policies and procedures related to creating and retaining documentation, including introducing additional controls to help ensure that UAF appropriately creates and maintains all documentation necessary to support the allowability of expenses charged to sponsored programs.

Finding3Rec.3 - Closed

Direct UAF to provide additional training regarding the types of travel expenses that are allowable and unallowable under Federal and NSF regulation and UAF policy. This training should specifically address how to account for expenses claimed by non-UAF employees for which UAF has received a travel credit.

Finding3Rec.4 - Closed

Direct UAF to establish clear guidance regarding the allowability of credit card convenience fees.

Finding3Rec.5 - Closed

Direct UAF to strengthen its administrative and management processes and procedures surrounding the approval of travel expense reports. Updated procedures could include: a. Conducting annual training for those individuals responsible for reviewing and approving expense reports within each department. b. Requiring personnel to perform additional procedures when a traveler diverts from their original travel itinerary.

Finding4Rec.1 - Closed

Direct UAF to update its current practices for establishing indirect cost rates to ensure that UAF applies indirect costs to NSF awards using the rate(s) established in the appropriate Negotiated Indirect Cost Rate Agreement.

National Science Foundation OIG

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of Kentucky Research Foundation

Full Details: Oversight.gov Report Page

Audit | 3/31/2021

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Reports

Inadequate Resident Supervision and Documentation of an Ophthalmology Procedure at the Oklahoma City VA Health Care System in Oklahoma

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – State University of New York at Stony Brook

American Rescue Plan- Application of Lessons Learned From the Coronavirus Relief Fund

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of New Mexico

SBA’s Handling of Identity Theft in the COVID-19 Economic Injury Disaster Loan Program

Violations of Detention Standards at Pulaski County Jail

Audit of the U.S. Army Corps of Engineers Use of Undefinitized Contract Actions for the Conversion of Alternate Care Sites in Response to the Coronavirus Disease–2019 Pandemic

Audit of the Impact of Coronavirus Disease–2019 on Basic Training

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of Alaska Fairbanks

Performance Audit of the Implementation of OMB COVID-19 Flexibilities – University of Kentucky Research Foundation

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